You Will Learn How To
- Integrate proven time management techniques into your daily processes
- Make informed decisions about what you do and when
- Apply a structured whole-brain process to shape your current and future commitments
- Proactively schedule tasks, construct weekly plans and daily to-do lists
- Adopt strategies and techniques to handle procrastination and interruptions
- Develop a personal action plan to reap the most benefit from your efforts
Course Benefits
The productivity of individuals and organisations hinges greatly on their ability to plan and manage time efficiently. Harnessing this critical resource increases both employee output and organisational competitiveness. In this course, you gain the personal insight and practical skills to develop and implement a framework for successful time management. You adopt proven tools and techniques to make better day-to-day choices about investing your time and achieving your goals.
Who Should Attend
Those who want to increase their productivity by proactively choosing how and when to invest their time and those wishing to develop more balance and control over their time commitments.
Extensive individual and group activities immerse you in a real-world environment based on your own unique time management situation. Activities include:
- Identifying your personal time style
- Constructing and applying an Issues/Impact matrix
- Mapping and analysing current commitments and preferred future situations
- Formulating WISE goals
- Modelling interpersonal techniques to handle interruptions based on a video scenario
- Collaborating with others to create best practice guidelines
- Developing a customised post-course time management toolkit
Course Content
Introduction to Time Management
- Perceiving time as life
- Adopting a whole-brain approach
Managing Time through Self-Management Principles
Essentials of time management
- Contrasting time planning and time management
- Avoiding the psychological time trap
- Taking control of your life through the choices you make
Determining your time style
- Evaluating your current strengths
- Recognising opportunities for improvement
- Assessing the effect of your time style on others
Gaining control over your time
- Appraising your situation with an Issues/Impact matrix
- Targeting factors that adversely impact your time
Mapping and Analysing Your Current Situation
Incorporating a time-planning process model
- Harnessing the power of a structured approach
- Reusing the model throughout your life
- Customising the model to fit your style and needs
Determining your primary purposes
- Mind mapping current commitments and responsibilities
- Defining the purpose for each commitment
Assessing your realities
- Weighing the value of current efforts
- Making choices in a planned way
- Deriving tasks—the raw material of time planning
Planning for the Future
Envisioning where you want to be
- Leveraging the power of imagination
- Articulating your personal mission
- Choosing a future that works for you
Setting challenging goals
- Creating a sense of direction
- Generating personal momentum for action
- Formulating WISE goals
Moving toward your goals
- Initiating changes to your situation
- Selecting steps and actions
Prioritising and Scheduling
Focusing your attention
- Profiling your energy levels
- Aligning tasks with your high and low periods
Proactively identifying your priorities
- Maximising the Important/Urgent matrix
- Applying The Pareto Principle to determine the greatest results for least effort
- Prioritising with ABC123
Building your schedule
- Assigning tasks into a weekly and daily schedule
- Scheduling to create greater work/life balance
- Creating a dynamic to-do list
- Reducing mental clutter
Managing Your Time Day to Day
Overcoming procrastination
- Identifying the root causes of inaction
- Beating the deadline-driven trap
- Approaching your tasks positively
Diffusing the impact of others
- Handling interruptions constructively
- Asserting yourself politely and calmly
- Conquering over-commitment
Developing workspace best practices
- Customising your workspace
- Stepping off the "e-mail-go-round"
- Designing a personal information flow and retrieval process
Getting the Best Return on Your Time Investment
Analysing your progress
- Conducting regular reviews
- Comparing planned vs. actual usage with a time log
Changing your time habits for the better
- Calculating potential time savings
- Exercising the freedom to do it your way
- Writing a Personal Statement of Commitment
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