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Hands-On Microsoft® Project: Managing Multiple and Complex Projects

Course: 249   Type: Hands-On   Duration: 2 Days
Quick Enrol  

You Will Learn How To

  • Leverage Microsoft Project Professional tools and techniques in a multiproject environment
  • Reorganise large or complex projects into master and subprojects
  • Optimise resource assignments across projects and resolve over-allocations
  • Track schedule, completeness and budget on complex projects and for distributed teams
  • Connect project managers, teams and data across the organisation
  • Integrate Microsoft Access and Excel to facilitate data sharing and accessibility

Course Benefits
Project managers are often required to maintain complex or multiple projects with shared resources and performance data. This course provides the advanced skills and experience to manage multiple or complex projects with Microsoft Project Professional. You learn to create cross-project links, develop shared resources, and track and report status across multiple projects.

Who Should Attend
Project managers and anyone responsible for managing multiple projects. Microsoft Project experience--including linking project tasks, creating resources and saving a baseline--at the level of Course 299, "Microsoft Project Comprehensive Introduction", is assumed.

Hands-on Training
Workshops are completed using Microsoft Project Professional 2007 but are also applicable to those using Project 2003. Exercises include:
  • Creating a master project, inserting subprojects and establishing cross-project task dependencies
  • Customising a Global Template to promote consistency
  • Building project and subproject templates and views
  • Populating a shared resource pool
  • Assigning resources across multiple subprojects
  • Baselining and tracking multiple projects
  • Employing Outlook to assist in updating progress
  • Integrating other third-party applications

Course Content
Introduction and Overview
  • Microsoft Project, Portfolio and program standards and terms
  • Microsoft Project Professional for complex and multiple projects
  • Identifying essential project prerequisites
  • Using the PMO to establish standards
Establishing a Multiproject Framework
Operating within a shared environment
  • Setting standards for Microsoft Project Professional
  • Applying a consistent feature set throughout the organisation
Managing the multiproject environment
  • Controlling calendars, views and fields
  • Adopting a robust multiple-file management system
  • Customising the Global Template with Organiser
  • Deploying the Global Template
Implementing Master Projects and Subprojects
Developing composite projects
  • Compiling composite projects with embedding
  • Utilising existing project plans
Building consolidated projects with master projects and subprojects
  • Defining project hierarchy by inserting subprojects into a master project
  • Linking tasks across projects
  • Ensuring consistency between projects inserted in the master project
  • Applying best practices for master and subprojects
Scheduling Project Resources Using a Shared Pool
Creating a shared resource pool
  • Selecting preferred resource types: named, generic and sets
  • Grouping resources to establish management boundaries
Employing a shared pool to your advantage
  • Identifying and resolving conflicts
  • Viewing assignments across projects
  • Resourcing projects based upon availability
Resolving resource over-allocations
  • Prioritising subprojects and tasks
  • Levelling and smoothing subprojects and tasks using priorities
  • Allowing for non-project work
Tracking Progress Across Multiple Projects
Essential skills for tracking
  • Meaningful metrics: measuring schedule, deliverable completeness and budget
  • Baselining projects and subprojects
Selecting the right tracking methods
  • Tracking by tasks, assignments and teams when the schedule is the prime concern
  • Tracking assignments when the precision of schedule, work or costs is essential
  • Applying team tracking to effectively work with highly dynamic teams
  • Evaluating the implications of different tracking methods
Maximising the information
  • Analysing and evaluating progress
  • Determining schedule slippage
  • Making adjustments and taking corrective action
  • Practical guidelines for tracking complex projects
Communicating with Project Teams
Developing a communication infrastructure
  • Integrating with third-party applications, such as timesheets
  • Employing Outlook to improve communication with team members
  • Facilitating updates from local or distributed team members
  • Transferring data to Access and Excel
Disseminating information to non-Microsoft Project users
  • Distributing data from multiple projects
  • Reporting schedule and cost progress
  • Customising views and reports
Microsoft is a registered trademark of Microsoft Corporation. The PMI R.E.P. logo is a registered mark of the Project Management Institute, Inc.
  

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Microsoft Project: Managing Multiple Projects
Course Schedule
15 - 16 May, 2008
London
7 - 8 Aug, 2008
London
30 - 31 Oct, 2008
London
6 - 7 Nov, 2008
Edinburgh
29 - 30 Jan, 2009
London
12 - 13 Mar, 2009
Edinburgh

Course participants developing master projects and subprojects.

£ 1,095 - Standard Tuition
Savings Plans
£ 540 - 10-Day Training Pass
£ 995 - Flex-Training Passport
£ 800 - Short Course Vouchers
£ 985 - Alumni Gold Tuition

 
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Customer Service or Enrol: 0800 282 353 or +44 1372 364610